1. The SME completes an intake form covering course goals, outcomes, module topics, readings, and assessments. The SME provides all the required course materials (syllabus, assessments, rubrics, readings, presentations, videos, etc.).

2. The SME and Learning Designer meet to review the intake form and all course materials.

3. The Learning Designer uses that intake form to direct AI in drafting the course structure, module content, activities, and assessments.

4. The Learning Designer reviews and refines everything AI produces — nothing reaches the SME unedited.

5. The SME reviews the draft, meets with the Learning Designer to clarify or adjust content, and validates that it is accurate and reflects the discipline.

6. The course goes through Quality Assurance for accuracy, accessibility, and standards.

7. The SME gives final sign-off, confirming the course meets academic expectations.

8. Only after that approval is the course published and made available for the term.

Throughout this process, the SME’s expertise remains central — AI is a drafting tool that accelerates the Learning Designer’s work, but every piece of content is reviewed by a human Learning Designer and ultimately approved by the SME before it goes live.