What is Microsoft Outlook?

Outlook is an application that organizes emails, calendars, contacts, and tasks. With your email account, you can create meetings, manage tasks, and manage contacts.

Features

• Email Management
  • Customize messages by changing the font, adding a signature, and checking for spelling and grammar errors.
  • Organize incoming messages into folders manually and automatically.
  • Color code messages from specific senders and related topics.
• Contact Management
  • Manage personal and business contacts.
  • Add new contacts manually or import them from emails.
  • Organizing contacts into groups, adding photos to contacts, and choosing how contacts are listed.
• Schedule Management
  • The calendar feature includes a scheduling management tool.
  • Create and track appointments
  • Receive alerts.
  • Change calendar appearance and add additional calendars.
  • With Microsoft Exchange Server, you can share calendar access with others.

Tips and Tricks

• Take advantage of Outlook’s email templates.
• Use sticky notes for quick reminders.
  • Press Ctrl + Shift + N from anywhere in the Outlook interface to create a new note that can be dragged and positioned anywhere on your screen. 
• Compose a message and schedule delivery of the email.
  • Write your email, then go to Options> Delay Delivery > Do not deliver before, then specify the time and date you want it to go out.
• Save time with keyboard shortcuts.
  • Ctrl + R (reply to an email), Alt + R (reply all), Alt + W (forward an email), Alt + S (send an email), and Ctrl + G (go to any date on your calendar)
• Organize your email into folders.
• Adjust notifications so you’re only notified of the most critical messages.
  • Turn off desktop alerts in File > Options > Mail Options, then create a custom rule only to display alerts for messages sent to you by specific contacts.
• Schedule meetings easily using FindTime. Learn out to use FindTime here.